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Estimating Your
Bookkeeping Needs
Made Easy

Real-world data provides benchmarks on hours booked by property management clients
We know that estimating bookkeeping costs can be difficult. As a property manager, you have a lot of diverse requirements.
To provide meaningful guidance, we have compiled real-world data on hours booked by existing clients below. Review these usage statistics to gauge how our services align with your company’s bookkeeping workload and expectations. The examples reflect the range of time investments depending on factors like number of properties, units, transactions, and reporting needs.
Schedule a free one-on-one consultation and benchmark your portfolio against industry
leaders who rely on us for easy expansion and reliable budget forecasting.

ESTIMATES FOR 100 UNITS

Current Clients With 100 Units

Client #1

Average Monthly Hours: 12.72
  • Quarterly Balance Audit
  • Bank Reconciliations
  • Monthly Trust Reconciliation Reports
  • Security Deposit Mismatch Analysis

Client #2

Average Monthly Hours: 15.31
  • Bank reconciliations
  • Monthly Trust Reconciliation Reports
  • Owner Draw

Client #3

Average Monthly Hours: 15.90
  • Bill entry
  • Vendor Payments
  • Bank reconciliations
  • Monthly Trust Reconciliation Reports
  • Owner Draw and Management fee review/posting

Client #4

Average Monthly Hours: 19.11
  • Bill entry
  • Work order monitoring
  • Late rents monitoring
  • Sending letters to owners
  • Sending HOA reports

Client #5

Average Monthly Hours: 38.63
  • Bank Reconciliation
  • Monthly Trust Reconciliation Report
  • Bill entry
  • PM Fees
  • Move-out
  • Breakdown of Management fees collected

Client #6

Average Monthly Hours: 42.23
  • Bank reconciliations
  • Monthly Trust Reconciliation Reports
  • Bill Entry
  • Bill Entry

Client #7

Average Monthly Hours: 42.48
  • Bill entry
  • Bill Payments (Only Utilities)
  • Management Fee and management income account collection
  • Tenant move-outs
  • Owner Draws
  • Bank Reconciliations - Rents and Corporate

Client #8

Average Monthly Hours: 37.98
  • Clean up
  • Bank reconciliation
  • Monthly Trust Reconciliation Reports
  • Vendor Pay runs
  • Owner Pay runs

Sample Computation For 100 Units

LOW VOLUME

12-13 hours per month
  • Bank Reconciliation
  • Vendor Payments
  • Monthly Trust Reconciliation Report Preparation
  • Minimal requests
  • Move-ins/Move-outs
  • General Ledger Back-up

MID-VOLUME

33-35 hours per month
  • Bill Entry
  • Entering of receipts and deposits
  • Vendor payments
  • Management fees
  • Bank Reconciliation for Bank Accounts with more than 100 transactions
  • Monthly Trust Reconciliation Report Preparation
  • Minimal requests
  • Move-ins/Move-outs
  • General Ledger Back-up

HIGH VOLUME
(EVERYTHING)

45-50 hours per month
  • Bill Entry
  • Receipts
  • Management Fees
  • Owner Statements
  • Owner draws
  • Bank Reconciliation for Bank Accounts with more than 100 Transactions
  • Bill Payments
  • Move-in
  • SD Refund / Move-Out Process
  • Monthly Trust Reconciliation Report Preparation
  • Special tasks
  • General Ledger Back-up

100 Units Tasks Examples

Bill Entry

Average bills per month : 100
8 hours

Management Fees

5 hours per month

Move-Ins and Move-Outs

Average of 2 per month
2-3 hours per month

Bank Reconciliations with Monthly Trust Reconciliation Report

Assuming 2 major bank accounts only
7-10 hours per month
Plus 3 hours on each bank accounts with less
than 100 transactions

Owner Draws and Owner

Statement Review
For 75 owners
12 – 15 hours

ESTIMATES FOR 500 UNITS

Current Clients With 500 Units

Client #1

Average Monthly Hours: 44.70
  • Minimal Financial Diagnostics Clean-up
  • Bank Reconciliations
  • Move-outs
  • Processing of vendor pay runs
  • Entering Section 8 payments
  • Answering owner queries

Client #2

Average Monthly Hours: 178.48

  • Daily accounting for receipt
  • Bill entery
  • Management Fees pay run
  • Sending of owner statements
  • Bank reconciliations
  • Hubspot Task

Client #3

Average Monthly Hours: 88.13

  • Minimal Financial Diagnostics Clean-up
  • Bank Reconciliations
  • Management Fees
  • Owner Payments
  • Owner statements

Client #4

Average Monthly Hours: 121.98

  • Everything expect Bill sntry and receipts
  • TPT filling (State rental taxes)

Sample Computation For 500 Units

LOW VOLUME

37-40 hours per month
  • Bank Reconciliation
  • Vendor Payments
  • Monthly Trust Reconciliation Report Preparation
  • 3-4 Special requests i.e. investigation, clean up of 1 transaction, any other regular bookkeeping task not initially assigned
  • Move-ins/Move-outs
  • General Ledger Back-up

MID-VOLUME

115-120 hours per month

  • Bill Entry
  • Vendor payments
  • Management fees
  • Bank Reconciliation for Bank Accounts with more than 100 transactions
  • 3-4 Special requests i.e. investigation, clean up of 1 transaction, any other regular bookkeeping task not initially assigned
  • Move-ins/Move-outs
  • General Ledger Back-up

HIGH VOLUME
(EVERYTHING)

200 hours per month average

  • Bill Entry
  • Receipts
  • Management Fees
  • Owner Statements
  • Owner draws
  • Bank Reconciliation for Bank Accounts with more than 100 Transactions
  • Bill Payments
  • Move-in
  • Security Deposit Refund / Move-out Process
  • Monthly Trust Reconciliation Report Preparation
  • 3-4 Special Requests i.e. investigation, clean up of 1 transaction, any other regular bookkeeping task not initially assigned
  • General Ledger Back-up

500 Units Tasks Examples

Bill Entry

Average bills per month: 500
45 hours per month

Management Fees

20 hours per month

Move-Ins and Move-Outs

Average of 8 per month
10 -12 hours per month

Bank Reconciliations with Monthly Trust Reconciliation Report

Assuming 2 major bank accounts only
7-10 hours per month
Plus 3 hours on each bank accounts with less than
100 transactions

Owner Draws and Owner

Statement Review
For 350 owners
65 – 70 hours

Schedule a free one-on-one consultation and benchmark your portfolio against industry
leaders who rely on us for easy expansion and reliable budget forecasting.
Schedule a free consultation today

OJO Bookkeeping

We provide customizable bookkeeping services that help property managers thrive.

Why OJO is the modern choice

How It Works

Privacy Policy

CONTACT

[email protected]

(800) 319-0743

3100 S Vista Avenue, Suite 102 Boise, Idaho 83705

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LATEST UPDATES

FROM OUR MARKETING BLOG

OJO Bookkeeping

We provide customizable bookkeeping services that help property managers thrive.

Why OJO is the modern choice

Get Started Today

How It Works

Policy Policy

Contact Us

[email protected]

(800) 319-0743

LATEST UPDATES

FROM OUR MARKETING BLOG