✓Trusted by 1,100+ property management companies
Property management accounting and bookkeeping, by property managers
You shouldn’t be reconciling owner statements at 11pm. We handle property management bookkeeping for 1,100+ companies so you don’t have to.
No long-term contracts
30-day money-back guarantee
Official Partner
Built for property managers since 2015
1,100+
Property Managers Helped
110K
Units Managed
$148.5M
Monthly Expenses Managed
200+
Bookkeepers On Our Team
“I highly recommend OJO Bookkeeping to any business owner who wants reliable, trustworthy financial support and peace of mind. I’ve had an outstanding experience from day one. They are professional, detail-oriented, and incredibly responsive.”
– Laura Zorko, Anchor Point
Why Property Managers Switch to OJO Bookkeeping
Generic bookkeeping doesn’t fit property management
If your books are being kept by someone who learned property management on the job, these problems probably look familiar.
01
Trust accounts that don’t tie out
Owner ledger balances drifting from your trust bank balance is a compliance issue, not a small error. A generalist bookkeeper rarely catches it until it’s months deep.
02
Owner statements that take all week
Misposted maintenance invoices, unapplied credits, and missed late fees turn month-end into a fire drill. A specialist works inside your software’s logic, not against it.
03
Hiring, training, and turnover
An in-house bookkeeper costs $55K-$75K all-in, plus 3-6 months of training before they’re productive. And if they leave, you start over.
What’s Included
A dedicated bookkeeper, supervisor, and auditor for your business
Every engagement covers the full property management bookkeeping cycle. You get one person who knows your books, backed by a team that has seen every situation.
8 services
One dedicated team, one flat hourly rate
Bank reconciliation
Operating and trust accounts, reconciled monthly.
Trust accounting
Three-way tie, audit-ready every month.
Owner statements
Prepared and distributed on schedule.
Accounts payable
Bills, vendors, and AP aging tracked.
Rent and deposits
Daily posting keeps ledgers in sync.
Move-in and move-out
Deposits, prorations, and final reconciliations.
Year-end and 1099s
Close, filing, and clean CPA handoff.
Cleanup and catch-up
Rebuild prior periods without disruption.
How It Works
Three steps from where you are now to clean books
No long sales process, no migrations, no software switching. We work inside the tools you already use.
1
Schedule a call
A 20-30 minute call with our team. We learn your portfolio, your software, and what’s slowing you down. No hard sell.
2
Free books review
If you’re a fit, we run a free review of your current bookkeeping setup and identify what’s working, what’s not, and what we’d fix first.
3
Dedicated team takes over
You get a dedicated bookkeeper, supervisor, and auditor. We work inside your existing software. No account access required.
What will it cost for your portfolio?
Our pricing is based on the actual hours your books require, not a flat per-door fee. Tell us your portfolio size and software, and we’ll give you a personalized estimate.
Get Your EstimateWhat Property Managers Say
Real results from real property managers
“OJO Team & Ferry were outstanding. Their response time, attention to detail, and true ownership of all our property accounting needs have been exceptional. They are proactive, reliable, and highly professional. I highly recommend this company to anyone looking for strong, dependable accounting support.”
R&M Capital Property Management
“Working with OJO has been a wonderful experience. I know my company is in good hands. The staff is super friendly and reliable with very minimal mistakes. We lean on them very heavily for all things accounting and know it will be done properly. It takes a lot of stress off of our shoulders.”
The Real Estate Firm & Property Management
“The entire team is AMAZING. They are always ready to answer our questions and complete the tasks assigned. Very detail oriented and attentive as well. We have seen great improvement in our billing process and our accounting in general. We are so happy to work with them and hope we can continue this partnership for many more years.”
Stetson Property Management
“The team at OJO has been completely above board, transparent, efficient, friendly and exceeded time limits on all of our bookkeeping cleanup work. They were very communicative and easy to understand through the whole process. I love their availability to my hard questions and complicated bookkeeping work. They far exceeded my expectations.”
Gig Harbor Property Management
“The team did an exceptional job of auditing and cleaning up my books. The communication was great and their process was clear and easy to follow. So thankful I found them.”
Eb Stone Realty
“From the initial contact with OJO the experience has been very professional and very pleasant. The team was very knowledgeable in our current software and ensured that all transactions were recorded and in compliance with our State policies. I would officially name them the Dream Team if I could. I will be recommending them to everyone I know.”
Kerr Properties
“We have experienced nothing but the best service. Our bookkeepers are very knowledgeable and have made my job so much easier. On top of the great work they are like a part of our family, great customer service. We love them.”
Waverley Greens Apartments
“I have been so very happy with OJO and the bookkeepers that help keep things working smoothly for our property management company. They are quick to address EVERYTHING and very knowledgeable about my software.”
98 Realty & Property Management
“I enjoy working with OJO. They stay on top of my books and communicate clearly with me. I love having access to them all day via Slack.”
Bobcat Property Management
“The team was an absolute pleasure to work with. They were professional, thorough, and efficient, making the entire process seamless from start to finish.”
CCH Properties
“I’ve had an outstanding experience with OJO Bookkeeping from day one. They are professional, detail-oriented, and incredibly responsive. Thanks to their support, I feel confident that my books are always up-to-date and compliant. I highly recommend OJO to any business owner who wants reliable, trustworthy financial support and peace of mind.”
Anchor Point
Ready When You Are
Pick a time that works
We’ll learn your portfolio, walk you through how we work, and tell you whether we’re a fit to take property management bookkeeping off your plate.
Common Questions
Property management bookkeeping FAQ
How is property management bookkeeping different from regular bookkeeping?
Property management bookkeeping has rules and workflows that general bookkeeping does not cover well. Trust account compliance, security deposit tracking, per-property profit and loss statements, owner statement preparation, and software-specific reconciliations are all standard parts of the job. A general bookkeeper unfamiliar with these requirements can create costly errors or compliance exposure. OJO Bookkeeping was built specifically around these workflows.
What software do you work with?
Our team is trained in AppFolio, Buildium, Rentvine, QuickBooks, and Xero. We are an Official Partner with both AppFolio and Buildium. Whatever you currently use, we work inside your existing setup. No migrations, no software changes, no disruption to your team.
What kind of bank account access do you need?
Read-only access. We can view transactions and statements to reconcile your accounts, but we cannot move money, initiate transfers, or make any changes. You retain full control of your accounts. This setup lets us do our job efficiently while keeping your funds safe.
How much does it cost?
Pricing starts at $34/hour and is based on the actual hours your books require, so cost scales with your portfolio’s complexity. There are no per-door fees or bundled software charges. Cleanup and catch-up work is billed at $45/hour and scoped separately before ongoing work begins. Most clients invest a fraction of what an in-house bookkeeper would cost when you factor in salary, benefits, training, and software. Schedule a call and we’ll give you a specific estimate based on your portfolio.
Is there a long-term contract?
No. We do not require a long-term contract, and we offer a 30-day money-back guarantee. If we are not the right fit, you can cancel at any time. The vast majority of clients who start with us stay because the service works.
How long does it take to get started?
Most clients are fully onboarded within two weeks of signing. The first week is setup and access. The second week, your dedicated bookkeeper takes over the day-to-day. If your books need cleanup or catch-up work first, we will scope that separately so the ongoing work starts on a clean baseline.
What if my books are a mess right now?
That is one of the most common reasons property managers come to us. We do cleanup and catch-up work as a separate engagement before ongoing bookkeeping starts, so you get a clean baseline to build from. We have rebuilt years of misreconciled trust accounts. Your situation is not too far gone.
Is there a minimum portfolio size?
Most of our clients manage 50 units or more, which is where our service tends to make the most economic sense compared to keeping bookkeeping in-house. That said, we have made exceptions for smaller portfolios where the work is complex enough or the property manager wants to scale quickly. If you are under 50 units, schedule a call and we will tell you honestly whether we are a fit right now or whether you might be better served revisiting in a few months.
Stop spending your nights reconciling owner statements
Schedule a 20-30 minute call. We will learn your portfolio and tell you exactly how we would handle your books.